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Governance & Transparency

Policies & Procedures

Harry Chapin Food Bank is committed to sound governance and accountability. Below are our key governance policies and the donor rights we uphold in every relationship with the people who support our mission.

Documents

Select governance policies and the donor rights we uphold. Additional documents will be added here as they become available.

CEO Compensation Process

How the Board of Directors reviews and sets President & CEO compensation.

Download the CEO Compensation Process (PDF, 56 KB)

Conflict of Interest Form

The disclosure form completed by Board members, senior staff, and other staff with a potential conflict.

Download the Conflict of Interest Form (PDF, 51 KB)

Document Retention and Destruction Guidelines

Minimum retention periods for organizational records, adapted from the National Council of Nonprofit Associations.

Download the Document Retention and Destruction Guidelines (PDF, 81 KB)

HCFB Document Retention Policy

Harry Chapin Food Bank's own document retention and destruction schedule, by record category.

Download the HCFB Document Retention Policy (PDF, 157 KB)

Donor Bill of Rights

The rights every donor is entitled to, as jointly established by the Association of Fundraising Professionals (AFP) and partner organizations. This links to AFP’s own page — we do not host or reproduce it here.

View the Donor Bill of Rights (opens in a new window, afpglobal.org)

USDA Nondiscrimination Statement

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: [email protected].

USDA is an equal opportunity provider, employer, and lender.